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SERVICES
Cymain Chartered Secretaries offer a complete solution to your corporate needs, offering a professional service in order to simplify tasks that may be overwhelmingly burdensome for your company. We help you overcome obligations stemming from company law, advise on corporate governance issues, streamline statutory compliance requirements and provide quality assured corporate legal services from an in-house perspective, offering you peace of mind and simultaneously sealing your company’s affairs with our quality seal of approval for the eyes of potential clients, banks, government authorities, associates or others looking to offer a service or conduct business with you. Transparency is our way forward.
CYMAIN CHARTERED SECRETARIES OFFER THE FOLLOWING SERVICES:
Company Formation & Administration
Registrar Functions
Listed Company Compliance
Corporate Legal Services
Drafting
Company Formation & Administration
Cymain Chartered Secretaries can register a company for you here in Cyprus as well as provide continuing administration support. We have the know how and established lines of communication with the Registrar of Companies to provide a swift incorporation of the company you want to set up tailored to your specific needs with appropriate constitutional documents, whilst ensuring that all post incorporation requirements are duly met.
Cymain Chartered Secretaries offer professional registrar functions in order to ensure that your company remains registrar compliant, working hand in hand to ensure speedy and effective legal support solutions on:
- Electronic maintenance of the register of members.
- Registration & certification of share transfers.
- Shareholder enquiries.
- Share certificate preparation and subsequent despatch.
- Preparing and administering AGM’s and EGM’s, administering polls and ensuring professionalism.
- Proxy card preparation, evaluation & reporting.
- Paying and receiving agent procedures.
- Preparation of circulars, resolutions, notices, proxies.
- Acting for private, public and public listed companies.
- Releasing regulatory announcements to the Cyprus Stock Exchange.
- Compliance with laws & regulations of the Securities & Exchange Commission and the Cyprus Stock Exchange.
- Cysec circulars.
- Director share dealing regulations.
- Close and prohibited trading periods.
- Quarterly dispersion requirements.
- Interim & Annual financial reporting requirements.
- Board of Director matters: make-up, roles and responsibilities, executive & non executive status, required notice.
- Shareholder requirements: share class requirements, dissemination of information, lines of communication, shareholder rights.
- Dividend decisions: rules for implementation & support.
- Corporate Governance Code.
- Annual & Extraordinary general meetings: procedures & requirements, voting rights, invitations and proxy notices.
- Regulated market announcements: profit warnings, required notice, board & shareholder resolutions, substantial acquisitions & disposals.
- Annual review report.
- Interim management statements.
- Time requirements & sanctions.
- General advice & support.
In-House Corporate Legal Services
- Maintenance of mandatory statutory registers under Cyprus Company Law.
- Preparing and filing of the annual return.
- Registrar of Companies (well established lines of communication, swift responses to filing obligations and issue of certificates).
- Legal Support & Solutions for Corporate Actions (bonus issues, rights issues, share capital increases, capital reductions, buy back, compulsory acquisitions, re-registrations etc.)
- Memorandum and Articles of Association (effects of provisions, drafting provisions, implementation of provisions).
- Share Transfers (correct procedures, implementation, issuing sealed share certificates).
- AGM’s & EGM’s (voting rights, resolutions, notices, circulars, implementation).
- Board of Director matters (meetings, minutes, appointment, removal, rotation, powers etc.)
- Human Resource Function: disciplinary & grievance procedures, redundancy, health & Safety matters.
- Ad hoc company secretarial services.
- Nominee Director Services.
- Nominee Shareholder Services.
- Provision of a company secretary.
- Corporate Governance & Administration advice.
- Corporate Letters & Agreements (Shareholder agreements, share transfer agreements, loan agreements, debentures, bonds, options, employment contracts, confidentiality agreements, compulsory acquisition letters, powers of attorney etc.)
- Shareholder Resolutions.
- Circulars & Notices to Shareholders.
- Articles of Association (essential changes to provisions in the articles protecting rights of members and the company)
- Regulatory announcements to the Cyprus Stock Exchange.
- Legal Correspondence.
- Correspondence with Banks & Government Authorities.
